technology job

Facilities/Stock Coordinator

  • Posted April 11, 2024
  • Negotiable
  • Stoke-on-Trent
  • Permanent

Job Title: Facilities/Stock Coordinator

Location: Stoke-on-Trent

Salary: Competitive

Our client is currently seeking a Facilities/Stock Coordinator to join their team and play a vital role in ensuring the efficient operation of their facilities and stock management processes.


  • Oversee inventory levels of supplies, equipment, and materials
  • Regularly check stock levels and reorder as necessary to prevent shortages
  • Ensure accuracy and completeness of paperwork when ordering stock
  • Maintain and update stock information on the Configuration Management Database (CMDB) for efficient tracking
  • Compare received items against orders to verify accuracy and address discrepancies promptly
  • Perform essential repairs and maintenance tasks such as plumbing, electrical work, carpentry, and painting
  • Conduct routine inspections of facilities to identify maintenance needs and address issues promptly
  • Coordinate with specialised contractors for more complex repairs or projects as needed
  • Welcome visitors and direct inquiries to the appropriate departments or individuals
  • Manage incoming and outgoing mail, including sorting, distribution, and organisation
  • Schedule appointments, meetings, and conference room bookings efficiently
  • Assist in organising events, meetings, and conferences, ensuring necessary supplies are available
  • Provide administrative support such as data entry, filing, and document preparation
  • Aid in office moves, furniture arrangement, and space planning as required
  • Ensure compliance with health and safety regulations within the workplace
  • Monitor security systems and procedures to safeguard the premises and its occupants
  • Act as a point of contact during emergencies and coordinate responses effectively
  • Provide courteous and professional assistance to employees, visitors, and clients
  • Address and resolve facility-related issues or concerns promptly to maintain a positive working environment
  • Maintain accurate records pertaining to stock levels, orders, and expenses to facilitate informed decision-making
  • Generate reports and documentation as necessary for management or regulatory purposes
  • Identify opportunities for enhancing stock control processes and procedures to optimise efficiency and minimise costs
  • Implement improvements to streamline inventory management practices and enhance overall operations

Education And Experience Requirements:

  • Experience in facilities management, maintenance, or a related field
  • Experience with stock control, inventory management, and/or purchasing
  • Experience in customer service is advantageous
  • Proficiency in basic maintenance tasks such as plumbing, electrical work, carpentry, and painting
  • Familiarity with inventory management software or systems for tracking stock levels and orders
  • Strong communication skills, both verbal and written, for interacting with colleagues, visitors, and external vendors
  • Excellent organisational skills and attention to detail for managing multiple tasks and priorities effectively
  • Problem-solving skills to identify issues and find practical solutions
  • Ability to work independently with minimal supervision as well as collaboratively within a team
  • Flexibility and adaptability to respond to changing priorities and handle unexpected situations
  • Professionalism and a positive attitude in providing customer service and representing the organisation

**Our client is an equal opportunities employer and does not discriminate based on age, sex, colour, religion, race, disability, or sexual orientation**

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