Job Title: Facilities/Stock Coordinator
Location: Stoke-on-Trent
Salary: Competitive
Our client is currently seeking a Facilities/Stock Coordinator to join their team and play a vital role in ensuring the efficient operation of their facilities and stock management processes.
Responsibilities:
- Oversee inventory levels of supplies, equipment, and materials
- Regularly check stock levels and reorder as necessary to prevent shortages
- Ensure accuracy and completeness of paperwork when ordering stock
- Maintain and update stock information on the Configuration Management Database (CMDB) for efficient tracking
- Compare received items against orders to verify accuracy and address discrepancies promptly
- Perform essential repairs and maintenance tasks such as plumbing, electrical work, carpentry, and painting
- Conduct routine inspections of facilities to identify maintenance needs and address issues promptly
- Coordinate with specialised contractors for more complex repairs or projects as needed
- Welcome visitors and direct inquiries to the appropriate departments or individuals
- Manage incoming and outgoing mail, including sorting, distribution, and organisation
- Schedule appointments, meetings, and conference room bookings efficiently
- Assist in organising events, meetings, and conferences, ensuring necessary supplies are available
- Provide administrative support such as data entry, filing, and document preparation
- Aid in office moves, furniture arrangement, and space planning as required
- Ensure compliance with health and safety regulations within the workplace
- Monitor security systems and procedures to safeguard the premises and its occupants
- Act as a point of contact during emergencies and coordinate responses effectively
- Provide courteous and professional assistance to employees, visitors, and clients
- Address and resolve facility-related issues or concerns promptly to maintain a positive working environment
- Maintain accurate records pertaining to stock levels, orders, and expenses to facilitate informed decision-making
- Generate reports and documentation as necessary for management or regulatory purposes
- Identify opportunities for enhancing stock control processes and procedures to optimise efficiency and minimise costs
- Implement improvements to streamline inventory management practices and enhance overall operations
Education And Experience Requirements:
- Experience in facilities management, maintenance, or a related field
- Experience with stock control, inventory management, and/or purchasing
- Experience in customer service is advantageous
- Proficiency in basic maintenance tasks such as plumbing, electrical work, carpentry, and painting
- Familiarity with inventory management software or systems for tracking stock levels and orders
- Strong communication skills, both verbal and written, for interacting with colleagues, visitors, and external vendors
- Excellent organisational skills and attention to detail for managing multiple tasks and priorities effectively
- Problem-solving skills to identify issues and find practical solutions
- Ability to work independently with minimal supervision as well as collaboratively within a team
- Flexibility and adaptability to respond to changing priorities and handle unexpected situations
- Professionalism and a positive attitude in providing customer service and representing the organisation
**Our client is an equal opportunities employer and does not discriminate based on age, sex, colour, religion, race, disability, or sexual orientation**
